Guidelines for Presentations

Guidelines for presentations in minisymposia and in papers parallel sessions.

General Information

All PASC26 Conference program sessions will be held in-person at the joint campus of the University of Bern & PHBern, Bern, Switzerland.

Sessions will be recorded and made available on the conference digital library post-event.

General guidelines

Please bring your own laptop for presenting at the conference. An HDMI cable will be available at the speaker’s desk for connection to the room display system. As an alternative, you may bring your presentation on a USB drive and use the laptop available in the room.
Please make sure your laptop is charged and/or carry your charger with you.
As a backup, please also bring your presentation on a USB drive.
In the unlikely event of technical difficulties with the presentation equipment, conference staff will assist presenters with alternative solutions. As a precaution, we recommend having the latest version of Zoom installed on your laptop before traveling to Bern. If you do not already have a Zoom account, you may wish to create a free account at https://zoom.us/signup.
The preferred format for presentations is 16:9.
During the session, it is important that all speakers use the microphone when presenting, and that all questions are asked and answered using the microphone. This will ensure that the on-site audience can hear everything and that both the presentations and discussions are properly captured in the recordings.‍
If your presentation includes audio or video content, please arrive early to test playback with the room equipment.

Specific Guidelines for Paper Presenters

Please be in the physical room 15 minutes before the start of the session in which you are presenting to introduce yourself to the Paper Session Chair and coordinate the procedure the chair will use to keep time, test the slides and audio connection, and ensure the session begins on time.
There will be a volunteer (with a “STAFF” nametag) in the room to assist presenters with technical equipment on-site.
You have 25 minutes for your presentation, with an additional 5 minutes for questions.
Use the microphone when presenting and when answering questions. Questions from the audience should also be asked using the microphone. Alternatively, the session chair should repeat the question using the microphone.

Specific Guidelines for Paper Session Chairs

Please be in the room 15 minutes prior to the start of your session and ensure the session begins on time.
There will be a volunteer (with a “STAFF” nametag) in the room to assist presenters with technical equipment on-site. In order for the volunteer to recognize you, please announce yourself as you enter the room. The volunteer can contact our IT support if you run into any technical difficulties.
Identify yourself to the speakers and confirm that everyone is present in the room.
Remind presenters that they should use the microphone when presenting and when answering questions. Additionally, they should pass on the microphone to participants in the room who wish to ask a question. Alternatively, you or the presenters should repeat the question using the microphone.
Inform the presenters of what procedure you will use to keep time, e.g. announcing “5 minutes remaining”.
Each speaker has max. 25 minutes for her/his presentation, with an additional 5 minutes for questions. Pay close attention to time. We count on you to keep the sessions on schedule.
As session chair, you are responsible for making sure that questions get answered after the presentation.
Please ask at least one question if there are no questions from the audience. Usually a single question from you can prompt further discussion from the floor.
Please try to keep the order of the speakers as published on the program: https://pasc-conference.org/editions/pasc26/program. If there is a no show, do not start the next presentation early. Fill the time with questions or a general discussion, or announce a break (we want to give participants the opportunity to move between sessions to attend particular talks).
Finish on time. Urge the audience to continue discussions over a break.

Specific Guidelines for Minisymposium Chairs

Prior to the conference

Contact your speakers and ask them for a couple of lines summarizing the slant or perspective they will bring to the minisymposium.
You should prepare a very short biographical blurb and introduction for each speaker.
Remember to bring your own laptop and charger for presenting at the conference. (Please read the section “General information” for additional details).

Prior to the beginning of your minisymposium

Inform the registration desk about any changes to speakers, or write an email to info@pasc-conference.org to inform us about last-minute cancellations.

At the minisymposium

Please be in the room 15 minutes before the start of your session to test the slides and audio connection, and ensure you begin on time.
There will be a volunteer (with a “STAFF” nametag) in the room to assist presenters with technical equipment and to help resolve any technical issues that may arise. In order for the volunteer to recognize you, please announce yourself as you enter the room. The volunteer can contact our IT support if you run into any technical difficulties.
Please confirm that all the speakers are present in the room.
Remind presenters that they should use the microphone when presenting and when answering questions. Additionally, they should pass on the microphone to participants in the room who wish to ask a question. Alternatively, you or the presenters should repeat the question using the microphone.
Inform the presenters of the procedure you will use to keep time, e.g. announcing “5 min remaining”.
Be an active chair: facilitate lively and interactive discussion amongst speakers and audience throughout the session.
Take a couple of minutes at the beginning of the session to present a quick overview of the themes of the minisymposium and the state of the art, introduce the speakers and their topics. These couple of minutes can be recovered over the course of the minisymposium by reducing the time of each presentation ever so slightly.
Each speaker has max. 25 minutes for her/his presentation, with an additional 5 minutes for questions. Pay close attention to time. We count on you to keep the sessions on schedule.
As session chair, you are responsible for making sure that questions get answered after the presentation.
Please ask at least one question if there are no questions from the audience. Usually a single question from you can prompt further discussion from the floor.
Please try to keep the order of the speakers as published on the program: https://pasc-conference.org/editions/pasc26/program. If there is a no show, do not start the next presentation early. Fill the time with questions or a general discussion, or announce a break (we want to give participants the opportunity to move between minisymposia to attend particular talks).
Finish on time. Urge the audience to continue discussions over a break.

Specific Guidelines for Poster Presenters

The Flash Poster Sessions (Part I on Monday, June 29, 19:20 – 19:50 / Part II on Tuesday, June 30, 12:15 – 12:45) will take place in the plenary room (Building 6), and the Poster Session and Reception (Tuesday, June 30, 17:30 – 19:45) will take place in the Entrance Hall of Building 8. The Poster Session and Reception will not be recorded.

Flash Poster Session

If you submitted a PDF of your poster by the stated deadline you have the opportunity to “pitch” your poster to the conference audience in a rapid-fire flash session called “Flash Poster Session.”
The Flash Poster Session is divided in two parts (Part I on Monday, June 29, 19:20 – 19:50 / Part II on Tuesday, June 30, 12:15 – 12:45). A few days prior to the conference start, you will receive an outlook calendar invitation from tatjana.ruefli@cscs.ch for the time that has been assigned to you. This outlook invitation will include detailed instructions pertaining to the session to which you have been assigned.
You will have only 30 seconds to engage the audience, so prepare well.
The Flash Poster Sessions follow immediately after a plenary session. Please sit in the front few rows and be ready to walk towards the stage when the moderator announces the start of the Flash Poster Session. A member of the organizing committee will be in the room to coordinate things.

Poster Session

The poster session is scheduled on Tuesday, June 30, 17:30 – 19:45.
You should hang your poster up at the beginning of the conference.
Please ask the reception staff to show you where and how you should hang up your poster when you register.

Post Conference

The PDF provided for presentation at the Flash Poster Session will be published on the conference website. If you do not wish your poster to be published, kindly let us know by writing to info@pasc-conference.org.
Should you wish to publish a more up-to-date version of the poster, please send your request via email to info@pasc-conference.org so we can re-open the submission system.